Run your whole operation from one calm place.
Helm gives every team a board, every task an owner and a clock, and every multi-step job an automatic handoff to the next person. Owners see exactly who is working on what — teams just see what to do next.
Helm is task-management software for owners who run more than one business. It gives every team a board, every task an owner and a built-in timer, and every multi-step job an automatic handoff to the next person — so owners can see who is working on what, and teams stay on track.
Features
Time estimates + day planning
Put a time estimate on any task — including recurring work — and Helm totals your day so you can build realistic timelines, balance the team, and catch an overloaded day before it starts.
Recurring work that never slips
Finish a daily, weekly, or monthly task and the next one appears automatically — already scheduled and assigned. Miss one and the owner is notified, not the whole board.
Automatic multi-person handoffs
Chain the steps of a process once. When one person finishes their step, the next step lands on the right teammate’s plate instantly — no chasing, no “is it my turn yet?”
Built-in time tracking + Deep Work
One click starts the clock on any task. A floating focus timer keeps the current task on-screen while people work, and every hour rolls up by person and by task.
See who’s working on what — live
A real-time team view shows who’s active, what they’re timing right now, and what they finished today. Built for owners who need a pulse on the team without hovering.
Completion approvals
When a task is marked done it goes to an approvals inbox — approve to close it, or send feedback to reopen it with a note. Nothing slips through as “done” when it isn’t.
Private when it matters
Lock workspaces and boards to specific people and keep sensitive company info admin-only — enforced at the database, not just hidden in the interface.
One clear “My Work” queue
Everyone sees their own to-dos across every board — overdue, due today, this week — without digging through projects. Each morning a briefing email lays out the day.
Templates for every team
Spin up Operations, Finance, Ecommerce, Marketing and more — boards pre-built with status, owner, due date, and priority. Reusable task templates turn any repeatable process into one click.
How it works
- Create a workspace per team or business — Start from a template — Operations, Finance, Ecommerce, Marketing — or a blank board. Each workspace is its own space with its own people.
- Give every task an owner, a due date, and a clock — Assign people, set priorities, and track time with one click. Recurring tasks and multi-step handoffs run on their own once set up.
- Watch the work move — Owners get a live team view and a morning briefing; everyone else gets a clean “My Work” queue. Completed work flows to approvals.
Pricing
- Free — $0: Get started with the core boards, tasks, and time tracking.
- Team — $19/mo: Recurring tasks, handoffs, approvals, and the live team view.
- Business — $39/mo: Everything, for owners running multiple teams and brands.
Frequently asked questions
What is Helm?
Helm is task-management software for people who run more than one business or team. It combines boards, built-in time tracking, recurring tasks, automatic multi-person handoffs, and a live view of who is working on what — in one place.
Who is Helm for?
Helm is built for business owners and operators who juggle multiple ventures, teams, or brands and need to see who is working on what — and for the team members who want a single clear list of what to do next.
How is Helm different from a generic task manager?
Most task managers stop at a checklist. Helm adds the operating layer owners need: built-in time tracking, recurring work that reschedules itself, automatic handoffs between people, completion approvals, and a real-time team-activity view.
Does Helm track time?
Yes. Every task has a one-click timer, there is a floating Deep Work focus timer, and all time rolls up into reports by person and by task. Only one timer runs per person at a time, so the totals stay accurate.
How do recurring tasks work in Helm?
When you complete a recurring task, Helm immediately creates the next occurrence with the due date advanced — daily, weekly, monthly, or any cadence. If one is missed, the owner gets a notification instead of the board filling with overdue items.
Can Helm estimate how long tasks take and plan my day?
Yes. Every task — including recurring ones — can carry a time estimate. Helm adds up the estimates for everything due, weighs it against the time already logged, and shows the total in each person’s morning briefing, so days and timelines are planned around real capacity instead of guesswork.
Can I keep some workspaces private?
Yes. Workspaces and individual boards can be locked to specific people, and sensitive company info can be made admin-only. Privacy is enforced at the database level with row-level security, not just hidden in the interface.
How much does Helm cost?
Helm is free to start. Paid plans are flat-rate at $19 and $39 per month — simple pricing with no per-seat surprises.
How do I get access to Helm?
You can start for free. Team access is by invitation — an owner or admin invites teammates by email, and they set a password and join the right team automatically.